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Cookies and Privacy Policy

This website (materialbank.myhelsinki.fi) is a Helsinki Partners website (sometimes referred to as a ‘HP website’) and uses so-called cookies. Cookies are small pieces of data which are saved in your browser when you load a website. It allows for recognition of your computer/IP address and for the collection of information about the pages you visit, along with which features you use.

The cookies set on our website do not collect personal data about users (sometimes referred to as data subjects). Any data retrieved will be used only to enhance the quality and accessibility of content, services and support to our visitors. The data may be made public from time to time, however only in an aggregate, non-personally identifiable form, indicating for instance the total number of site visitors.

The following third parties store the following cookies on this website:

Matomo Analytics and Google Analytics (provided by Google Inc.) to enable us (i) to perform statistical analysis of e.g. number of visitors and (ii) to improve the website’s usability, e.g. on the basis of website traffic measurements. You can read more about how Matomo and Google collects and protects data here and here. Google Analytics also provides opt-out tools for the web.

By using this website, you consent to us using cookies as described above. If you no longer wish to consent to the use of cookies, you must disable cookies by changing your browser settings. Most browsers are initially set up to accept cookies. If you prefer, you can set your browser to reject cookies, or to reject third party cookies only. If you reject cookies you may not be able use other features on this or other websites that rely on cookies to enable a better user experience. Further information about how Helsinki Partners websites use cookies can be found here. This website does not save user data. The back-end system (provided by QBNK Company AB) of this website uses user data (name and email) for the purpose of sending a Moodboard url, when the data has been specifically shared for this purpose. This data will not be shared with any third parties, except for the e-mail system provider Mailchimp, which is based outside of the EU. Please read more about their data policy here. Mailchimp will keep this data for 30 days. You can read more about this here. See also the description of a personal data file below.


Description of personal data file

Helsinki Partners Ltd

Kasarmikatu 36




Helsinki Partners Ltd (business ID 3209009-8) (”HP” or ”Data Controller”)

Kasarmikatu 36

00130 Helsinki


Name of the personal data file

Helsinki Partners Ltd Partner, Customer and Cooperation Partner Data File

Lawfulness of processing personal data

The three main legal grounds for processing personal data are (1) the consent of the data subject, (2) a contract between HP and the data subject and (3) our legitimate interests.

The processing of personal data is based on one or more of the following legal grounds: • We have received prior express consent (in writing, verbally or online) to the processing of personal data. • The processing of personal data is necessary for the performance of a contract made with Helsinki Partners. • The processing of personal data is necessary for the purposes of the legitimate interests pursued by the controller for managing our operations.

You have the right to withdraw your consent to processing your personal data at any time by contacting us at [email protected]

Purpose and grounds of processing data

We collect data so that we can offer our services in the best possible way, to facilitate a positive customer experience and smooth cooperation, and to ensure the effective operations and maintenance of our websites and online services.

The data we collect from the Helsinki Material Bank is used for the following purposes: • Marketing • Communications • Customer service • Developing products and services • Reporting

Content of the data file and groups of data subjects

The data file contains the following data about data subjects:

  • segmentation and profiling data
  • language the contact person has used
  • different kinds of cookies
  • other possible necessary data for the data file’s purpose of use


Data files to be formed

The data that HP websites collect from data subjects form one or several data files as indicated hereunder:

  • Helsinki Partner’s customer data file
  • Helsinki Partner’s website data file
  • Helsinki Partner’s marketing and communications data file


Sources of data

Data is collected from the following sources: information provided by the data subject, data collected from use of our websites or online services, information related to other business operations, data collected from other sources that can be combined with that of the user account, and data collected from cooperation partners (on the basis of a business contract).


Disclosure of data and transfer of data outside the European Union or the European Economic Area

Helsinki Partners does not disclose data to third parties without the consent of the customer or a legitimate interest. Further information on this can be found here.

The data subject’s personal data may be processed within the EU and European Economic Area. However, the data subject’s personal data may be transferred, transmitted, accessed or otherwise processed outside the EU and the European Economic Area, e.g. to the United States, or to other countries, when providing services to data subjects.

The appropriate level of data protection of personal data is always ensured when personal data is transferred outside the EU and European Economic by applying the safeguards required by applicable data protection laws (e.g. standard contractual clause stipulated by the European Commission).


Principles in accordance to which the data file has been secured and data retention periods

The data file is maintained in the form of technical records. The information system is fully protected, and the data file is used only by authorised persons. Further information on this can be found here.

The data subject’s rights

Users of the Helsinki Material Bank have the following rights based on the data protection laws. Detailed information on these can be found here.

  • Right of access to personal data
  • Right to information rectification
  • Right to request deletion of personal data
  • Right to limit processing of personal data
  • Right of objection to the processing of personal data
  • Right to transfer personal data from one system to another
  • Right to withdraw consent
  • Right to appeal to the appellate authority

The user has the right to lodge a complaint with the competent supervisory authority if they consider that HP has not complied with the appropriate data protection laws. The national appeal body is the Office of the Data Protection Ombudsman



If HP requires users to provide HP with personal data and the user does not provide such data to HP, HP will not necessarily be able to provide all services data subjects may require.

In such cases, HP shall not be responsible for any direct or indirect consequences the user incurs or may incur for not providing such personal data to HP.

HP does not perform automated decision making and profiling concerning a users’ personal data.


Third party’s data protection descriptions

HP websites may contain links to external sites and content owned or operated by third parties.

When accessing such external sites or services, the user must read and accept any and all third party data protection descriptions. Such external sites or services are not subject to HP’s control. HP shall not be responsible for an external sites’ or services’ content or their processing of the user’s personal data.

Additional information

If the data subject has any questions regarding HP’s Data Protection description or wishes to exercise their rights, please contact with HP at [email protected].

HP may update this Data Protection description by reporting it on HP website or otherwise electronically.

This Data Protection description was last updated and is valid from 28.3.2024.

Examples on how to use copyright

Copyright-text placed under the image
Helsinki from above
© Kari Ylitalo / Helsinki Partners
Copyright-text overlaid
Swimmers at Tervasaari
© Jussi Hellsten / Helsinki Partners
Copyright-text as an Alt-text
Friends having a picnic (2)
© Aleksi Poutanen / Helsinki Partners